Set up once
Add fridges, suppliers, menu items, cleaning routines and staff once. Daily records then use those known details instead of asking people to type them again.
The product
Set up once. Record the day. Produce the evidence.
SafePlate keeps the daily work quick for kitchen staff and gives managers one organised place for setup, review and reporting.
Everything included
Logging in seconds
Record temperatures, deliveries, cooking, cooling, reheating, cleaning and maintenance with a few practical fields. Photos stay optional.
Works without wifi
Every entry saves on the phone first and uploads when the signal returns, without putting a server error in the middle of service.
QR stickers
Give each fridge, freezer and thermometer a sticker. A scan opens the correct form with the equipment details ready.
Tasks for the team
Set repeating jobs and one-off tasks. Staff see what is due first, and completing the task creates the record in the same step.
Warnings that never block
When a reading is outside the usual range, SafePlate shows the applicable range and practical options. Staff can respond or skip for now and keep working.
Manager review
Anything unusual appears in a clear attention list. Managers can review it, correct any detail and close it off; the report uses the current information.
Staff and training
Keep staff profiles, food safety training, renewal dates and the sickness exclusions required by the plan.
Suppliers and allergens
Maintain the approved supplier list, connect deliveries to suppliers and keep an allergen register based on menu recipes and ingredients.
Problems and recalls
Record equipment failures, customer complaints and product recalls, including what happened and what was done with affected food.
Reminders
Keep dates for Food Control Plan renewal, verification visits, manager certificates, alcohol licences, pest control and equipment servicing visible before they are due.
The evidence report
Choose a location and period, preview the required sections and produce one PDF containing setup, records, problems and management review.
The inspection report
The handover is one document.
Choose a location and date range. SafePlate brings together the business details, setup, people, suppliers, allergens, every relevant record and each problem with its outcome.
Evidence gaps are pointed out before the report is produced. They never block the export, and the report never exposes the manager’s internal edit history.
SafePlate keeps the records your Food Control Plan requires and produces your evidence report. The business remains responsible for its own food safety.
What you can do from each place
The portal organises the business. The phones record the day.
Web portal · owners and managers
Set up the business
- Add locations, equipment and printable QR stickers
- Add suppliers and delivery patterns
- Build the cleaning plan, menu, recipes and ingredients
- Answer the plan questionnaire that determines the rules for that kitchen
People
- Add staff, invite them to the app and assign Admin, Manager or Staff access
- Assign and sign off training, with retraining dates
- Record staff sickness and return-to-work dates
Run the day
- See what is done, due and unusual across locations
- Assign repeating and one-off tasks
- Review unusual records and correct the reading, time or performer
Records and problems
- Search records by date, equipment or person
- Record incidents, complaints, recalls and what happened to affected food
Documents and reminders
- Keep certificates, licences, floor plans and previous reports together
- Track renewals, verification visits and servicing dates
Reports and account
- Preview and download a report for a chosen location and period
- Review evidence gaps before producing the report
- Add or remove locations and manage the subscription
iPhone and Android · kitchen staff
Jobs for the shift
- Open straight onto the staff member’s own due-first list
- Complete the job and create its evidence in one step
What staff record
- Fridge, freezer, hot-holding and display temperatures
- Deliveries and whether each item was accepted or rejected
- Cooking, cooling and reheating checks
- Cleaning, maintenance and anything that went wrong
What makes it fast
- Scan an equipment QR sticker to open the right form
- Choose from the lists already set up in the portal
- Add a photo only when it helps
When a reading is off
- See the expected range in plain language
- Choose a usual response or add a short note
- Skip for now and get straight back to work
Away from wifi
- Save the entry on the phone immediately
- Upload automatically when the connection comes back
Also on the phone
- Check recent personal entries and their save state
- Read assigned procedures and training
- Receive reminders and alerts as notifications
Start with your kitchen
Give staff a faster way to keep the record.
Tell us how you keep records today. We’ll help set up a guided trial around the way your team actually works.